How to Write Professional Emails When You’re Angry, Tired, or In a Rush

We've all been there.

It's 5 PM. You need to say "No" to a client's unreasonable request, or you are replying to your boss from your phone while rushing to the airport gate.

You type something. It looks rude. You delete it. You rewrite it. You Google "synonym for 'bad idea'".

Suddenly, a 2-line email has wasted 15 minutes of your life. worst of all, you are stressed about hitting "Send."

The "Hard Way" (Manual Editing)

The old way relies on your own willpower and vocabulary availability in that specific moment. If you are tired or frustrated, your "professional filter" is weak. You risk sounding abrasive, or worse, unprofessional.

The "Smart Way": The Diplomat Hotkey

With Rephrase, you don't need willpower. You need a hotkey.

You can set up a specific "Diplomat" hotkey that instantly softens and professionalizes any text.

The Workflow:

1. Type what you actually think: "No i cant do that time"
2. Press Cmd + Shift + D (your custom Diplomat hotkey).
3. Result: "Unfortunately, that time doesn't work for my schedule. Could we propose an alternative?"

It’s not about "cheating." It’s about confidence. It allows you to communicate boundaries clearly and politely, without the emotional labor of drafting and redrafting.

Never second-guess your tone again.

Get 50 free fixes and confident communication here.